Interlibrary Loans

It is very important to the staff of Brenner Library that library users locate the information they are looking for. When comparable information cannot be found within Brenner Library’s printed and electronic resources, two options are now available to library users, universal borrowing and interlibrary loan. These services provide students, faculty, staff, and other eligible library users, access to the vast array of materials housed in libraries around the region, state, and country. Likewise, the Brenner Library lends its materials to other libraries as requested.

Textbooks–Please note that current textbooks used in QU classes are not available at the Brenner Library and other libraries will not lend textbooks.  Check with the QU Bookstore or your instructor for textbook access or purchase.

Universal Borrowing FAQs

What is Universal Borrowing?
Universal Borrowing is a feature of the Brenner Library online catalog that allows library users to directly request a book, audio or visually formatted item, or microform from another academic library in Illinois. 76 college/university libraries in Illinois belong to a sharing consortium called I-Share. These libraries have a universal catalog and allow direct sharing among the members.

How do I request an item with Universal Borrowing?
If Brenner Library does not have a specific item, a link will appear reading, “Repeat search in all I-Share libraries.” Click on this link to search the Universal I-Share catalog. Once you find the book or item you need, click Request.  You will need to create a VuFind account the first time, so make sure your new account is something you can easily remember.  You can then proceed with requesting items.  Please refer to tutorial for further explanation.

How can I check on my Universal Borrowing request?
In the library online catalog, click on the “My Account” link on the top navigational bar (in classic view), or Your Account in VuFind. Click on Quincy University beside the institution box, and fill in your last name and library number. A list of all books currently charged or requested, along with any fines owed, will be displayed as well as favorites and tags you are able to create.

Are there any restrictions?
This service is available to undergraduate students, graduate students, faculty, and QU staff. There are some restrictions on the number of books someone can request in total. Select items to be requested carefully. Check with the library staff for specific details.

How will I be notified when the item arrives?
You will receive email notification when your item has arrived at the library. Alternately, check the “My Account” feature of the library catalog daily to see when your item has arrive and been put “On Hold” for you.

Where do I pick it up and return an item?
The Circulation Desk. Be sure to bring your QU ID when picking up a book.

How long does it take for the book to arrive?
This service will take 1-3 weeks depending on the availability of the item.

How long can I use the borrowed items?
This depends on the lending policies of the institution that sends the item. Each library’s policy differs. Check the due date on the charge slip you receive when you check out the book.

How can I renew items?
Please refer to tutorial.  I-Share libraries only allow up to 3 renewals for each item, then prefer you return that item and request it from another owning library to allow others access.

Interlibrary Loan FAQs

What is Interlibrary Loan?
Interlibrary loan (ILL) is the library service that links you to the vast array of materials housed in libraries around the region, state, and country. Library users may use interlibrary loan when comparable information cannot be located within Brenner Library’s printed and electronic resources or obtained through I-Share Universal Borrowing. Brenner Library’s interlibrary loan service adheres to the National Interlibrary Loan Code; Illinois Interlibrary Loan Code; and the U.S. Copyright Law, Title 17, U.S. Code.

Are there any restrictions on using Interlibrary Loan?
This service is available to undergraduate students, graduate students, faculty, and QU staff. Occasionally, it becomes necessary to limit the number of requests.
Brenner Library must adhere to Title 17 of the U.S. Copyright Law, which means that sometimes requests for specific journal articles are not eligible for Interlibrary Loan. Additionally, requests cannot be accepted for materials owned by Brenner Library.

How do I use this service?
You need to use the Interlibrary Loan Forms on this webpage. Please read the information provided under the next question first.

How long does it take an Interlibrary Loan item to arrive?
Usually materials arrive within three to four weeks. Some may take longer than a month. The length of time depends on its availability and the location of the library willing to send the item. 95% of requests received are filled.

How do I fill out the request form?
The more complete the information you provide is, the better our chances are of obtaining the material for you. Use the Book Request Form for books, videos, audiocassettes, and microforms; use the Journal Article Request Form for photocopies of journal or newspaper articles. Copies of book chapters are subject to copyright laws.
Please remember to include your name and email address, and status (student, faculty, other [explain]). If you are a student, include the course and instructor.
The standard turnaround time is two weeks. If you need material more quickly, please consult a librarian. When preparing a research paper, it is important to begin the process early, to allow adequate time for obtaining necessary materials.

How long may I use the materials?
Photocopies requested through interlibrary loan may be kept forever. The length of time that books, videocassettes, and microforms may be used varies according to the policies of the lending library. The library sending the item establishes the due date. If you need to renew, it is important to let us know a day or two ahead of the date due, which is listed on the strip of paper attached to the interlibrary loan material. Interlibrary loan materials cannot be automatically renewed in the “My Account” feature of the online catalog.

How much does Interlibrary Loan cost?
Most material is obtained for free – Brenner Library always attempts to borrow materials at no cost. Brenner Library is connected with a consortium of over 1,000 libraries, which freely lends and borrows materials. Even so, occasionally the only libraries owning a requested item are those that charge. Charges typically run from $20 to $25. Brenner Library will always ask you whether or not you are willing to pay, prior to sending the request to a charging library. If you are not willing to pay but need additional material on your topic, the interlibrary loan and reference librarians are here to help you locate additional sources that will not incur charges.

How will I be notified when my Interlibrary Loan items arrive?
Brenner Library staff will notify you by email when your interlibrary loan item is received. Please specify your Quincy University email address when requesting ILL. If you’ve not heard from us within two weeks, contact the ILL office to find out the status of your request.

What is the best way to get materials more quickly?
Provide complete information – a photocopy of your source if it’s from a bibliography or citation from a database may help to expedite. Don’t guess at abbreviations! Finally, be selective. Request only what will be truly useful. Each request takes time to process, and the more requests you submit, the slower it is for everyone using the service.

What can’t be borrowed through Interlibrary Loan?
Non-circulating items may not be borrowed. These include reference materials, bound & single journals, newspapers, rare, special collections items, archival materials, and extremely valuable materials. Videocassettes, audiocassettes, CDs, DVDs, Blu-Ray, dissertations, theses, and new books and textbooks may be difficult to obtain.

Where do I pick-up and return the Interlibrary Loan materials?
The Circulation Desk. Please bring your QU ID with you when picking up the ILL materials.

Why do libraries lend to each other?
It is impossible to purchase everything that library users need. To supplement their own resources, libraries have entered into cooperative arrangements, whereby they avail their collections to each other. It is important to understand that interlibrary loan exists as a courtesy – libraries are not required by law or accreditation to do this. Libraries are also governed by various national, state, and regional interlibrary loan codes and the U. S. Copyright law.
To ensure the continuing goodwill of other libraries, we must send requests containing complete information, and must return borrowed materials promptly and undamaged. We must also refrain from sending an inordinate number of requests to any one library.